Access to Student Records
The Family Educational Rights and Privacy Act (FERPA) gives students over 18 years of age and parents the right to review certain educational records. Pursuant to law, the following records are available for review:
- The guidance folder, which contains standardized test scores, biographical data and elementary progress reports;
- Academic records for grades seven through 12;
- Cumulative health records;
- Attendance records;
- Student disciplinary records reflecting superintendent’s hearings in which the student has been found guilty and letters and/or records of school suspension lasting five days or less;
- School medical records maintained at the school nurse’s office that contain the student’s medical history;
- Pupil service records that include psychological reports maintained by school personnel.
- These records are confidential and cannot be released without the prior written consent of the parent or guardian. The law does provide for limited exceptions to the prior consent requirement, e.g., certain school employees or state or federal officials have a legitimate purpose for needing access to information contained in the students’ records.
The Board of Education has established a policy for maintaining the confidentiality of student education records, and for providing access to such records for parental review. Copies of this policy are available in the district office. Applications for access to student records also are available in the district office. Please direct any questions about the right to review student records to the respective building principal.
The Protection of Pupil Rights Amendment (PPRA) to the federal Family Educational Rights and Privacy Act (FERPA) affords parents certain rights regarding district surveys, collection and use of information for marketing purposes, and certain physical exams. Parents can request their child be excused from participation in such surveys by writing to the Superintendent of Schools.
Asbestos Management Plan
As provided under the Asbestos Hazard Emergency Response Act, (AHERA– EPA 40 CFR 793), the Fulton City School District hereby makes known the steps it has undertaken to comply with AHERA and the availability of asbestos management plans.
Beginning in 1989, all district owned facilities were inspected for asbestos and management plans were developed for each building according to the requirements of AHERA. The District conducts re-inspections every three years.
- Oswego County CiTi BOCES completed the 2019 AHERA Triennial inspection and update to the asbestos management plans.
- Periodic surveillance of asbestos containing building material is conducted every six months.
- The custodial and maintenance staff has undergone asbestos awareness training.
- All response actions taken are within federal and state guidelines.
The management plan may be viewed at the Fulton Education Center during normal business hours. For additional information, please contact Mr. Al Crump, Director of Facilities, Operations & Transportation,
L.E.A. Designee, at 315-593-5781.
Dignity for all Students
Signed into law September 13, 2010, and effective July 1, 2012, the New York State Dignity for All Students Act (Dignity Act or DASA) applies to all public schools. The Dignity Act addresses issues related to harassment and discrimination in schools, including incidents on school property and at public school functions. No student shall be subjected to harassment, discrimination or bullying by employees or students. Incidents of harassment or discrimination shall be reported to the district’s DASA building representatives.
Disclosure of Secondary Student Information to the Military
Pursuant to the federal Every Student Succeeds Act (ESSA), the Fulton City School District upon request will disclose students’ names, addresses and telephone listings to military recruiters. Parents can request their child’s information be withheld from military recruiters by writing to the Superintendent of Schools.
District-Wide Safety Plan
Fire Inspection Notice
Notice is hereby given that the annual inspection for 2019 school year of all the schools and buildings of the Fulton City School District for fire hazards which might endanger the lives of students, teachers, and employees therein, has been completed and the report thereof is available at the Fulton Education Center during normal business hours. For additional information, please contact Mr. Al Crump, Director of Facilities, Operations & Transportation.
Health Information Privacy
Under the Health Insurance Portability and Accountability Act (HIPAA), some districts or schools may be a “covered entity.” If a district or school (or person within that school, e.g., the school nurse) is included in the “covered entity” category, then the district must provide notice of its privacy practices with regard to protected health information.
Homeless Family/Students Policy
Federal law requires that students who lack a "fixed, adequate, permanent night time residence" receive support in order to consistently access educational programming under the Mckinney-Vento Homeless Assistance Act.
- Immediate enrollment in appropriate programs and services
- Transportation up to 50 miles (now including Pre-K and extra curricular activities)
- Free school meals
- Runaway and Homeless Youth Specialist (OCO) available to the district, based at GRB
Title IX Coordinator
Executive Director of Human Resources
and Student Services
Fulton City School District
Attn: Personnel Office
129 Curtis Street
Fulton, New York 13069
Student Complaints and Grievances
The Board of Education believes it is necessary that students be made aware of the behavior that is expected as outlined in district policy on school conduct and discipline. They shall also be given an opportunity to be heard on complaints and grievances they may have.
A student filing a complaint or grievance alleging that there is an action affecting them, which is prohibited by Title IX and/or Section 504 of the Rehabilitation Act, shall be provided with information regarding the prompt and equitable resolution of the complaint or grievance. Furthermore, a student shall have the right to present complaints and grievances in accordance with the procedure free from coercion, interference, restraint, discrimination or reprisal.
Building Principals are responsible for ensuring that appeal procedures are incorporated into discipline codes, explained to all students, and provided to all parents on an annual basis. A copy of this regulation must be posted in every school.
At the beginning of each school year, the district shall publish a notice of the established grievance procedures for resolving complaints of discrimination due to sex and/or disability to parents/guardians, employees, eligible students and the community. The public notice shall:
1. inform parents, employees, students and the community that vocational education programs are offered without regard to sex, race, color, national origin or disability;
2. provide the name, address and telephone number of the person designated to coordinate activities concerning discrimination due to sex and/or disability;
3. be included in announcements, bulletins, catalogues, and applications made available by the district.
The Superintendent of Schools shall establish regulations and procedures for presenting problems or appealing decisions which affect individual students, in accordance with applicable statutory requirements, and for the resolution of complaints or grievances which may affect the student body.
Staff Complaints and Grievances
The resolution of employee complaints and grievances not otherwise adjudicated by a collective bargaining agreement and/or those complaints or grievances alleging an action prohibited by Title IX, Section 504, or the Americans With Disabilities Act shall be dealt with in the following manner:
I. Within thirty (30) business days after the events giving rise to the complaint or grievance, the employee shall discuss the complaint with his/her supervisor, department head, or a designee of the Superintendent of Schools if the supervisor or department head is the subject of the allegation.
II. Within fifteen (15) business days of receipt of the complaint, the supervisor, department head, or designee of the Superintendent of Schools shall make a finding that there is or is not a basis for the complaint. If it is found there is a basis for the grievance the supervisor, department head, or designee of the Superintendent of Schools shall propose a resolution of the complaint.
III. If the employee is not satisfied with the finding or with the proposed resolution, the employee may within fifteen (15) business days after being notified of the decision, submit a written request to the Superintendent of Schools to review this matter.
I. The Superintendent of Schools shall conduct a hearing within fifteen (15) business days of the receipt of the appeal
II. Prior to the hearing, the Superintendent of Schools may request the complainant or any other individuals to submit a written statement setting forth any information that person has relative to the grievance and the facts surrounding it.
III. The Superintendent of Schools may call any individual to the hearing that may have information relevant to the complaint and allegations.
IV. Within fifteen (15) business days following the hearing, the Superintendent of Schools shall render a determination in writing. Such decision shall include findings as to whether there is basis for the complaint and resolution if any.
V. If the employee is not satisfied with the determination of the Superintendent of Schools, the employee may submit an appeal within fifteen (15) business days of notification to the Clerk of the Board of Education.
I. When a request for review by the Board of Education has been made, the Superintendent of Schools shall submit all written statements and other materials to the President of the Board of Education.
II. The Board of Education shall set a time and date within thirty (30) business days of receipt of the appeal at which time it will review the complaint or other relevant
materials. The Board of Education may elect to meet with the complainant or other individuals as it reviews documents or materials.
III. Within fifteen (15) business days of the Board of Education meeting the Board of Education shall render a decision in writing on the matter. In the event the Board of Education requires additional time to review and consider this matter it may do so upon notice to the complainant.
Parents' Bill of Rights: Data Privacy and Security
The Common Core Implementation Reform Act (enacted in 2014) requires school districts to publish a “Parents' Bill of Rights for Data Privacy and Security” on their websites. At Fulton:
- A student’s personally identifiable information cannot be sold or released for any commercial purposes;
- Parents have the right to inspect and review the complete contents of their child’s education record
- State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls,and password protection, must be in place when data is stored or transferred.
- Parents may access the New York State Education Department’s “Student Data Elements List,” a complete list of all student data elements collected by NYSED. A copy of the list may be obtained by contacting the Fulton CSD Department of Instructional Support Services at firstname.lastname@example.org or (315) 593-5545; and Parents have the right to have complaints about possible breaches of student data addressed. Complaints may be submitted to:
Chief of Operations and Innovation
129 Curtis St.
Fulton, NY 13069
Parents' Right to Know (APPR & Qualifications)
In accordance with the federal Every Student Succeeds Act (ESSA), parents/guardians are entitled to information about the professional qualifications of their children’s classroom teachers. This includes whether the teacher has state certification for the classes being taught; the teacher’s bachelor’s degree major and any other certifications or degrees by field or discipline; and whether the child is provided services by instructional aides or similar paraprofessionals and, if so, their qualifications. Parents/guardians requesting a teacher’s composite score must do so in writing to the district superintendent.
The Fulton City School District is a pesticide free district. However, if an emergency application is necessary to protect against imminent threat to human health, this district will make a good-faith effort to notify in writing all persons in parental relations and staff members prior to the emergency application. If the product used falls under those classified as exempt under education law 409.H, the notification is not required.
For more information on the district’s pest management policies and procedures please call Al Crump, Director of Facilities, Operations and Transportation, at 315-593-5781.
Student Directory Information
From time to time, student directory information (e.g., name, grade, photo, awards) depicting activities in the schools is released for use in district publications, on the district website or given to the media. Parents who object to the release of their child’s directory information and/or photograph should notify the superintendent in writing by Sept 14. Simply provide a written statement stating, “Please do not photograph my child(ren) [Student Name(s)] for use in publications and/or web.”
For the health and well-being of our students, staff and visitors, our district has adopted a 100% tobacco-free policy. Tobacco use shall not be permitted and no person shall use, distribute or sell tobacco, including any smoking device, on school grounds (buildings, athletic fields, parking lots, student drop-off areas, personal and school vehicles) or at school-sponsored events on or off campus. Please refer to the district’s smoking/tobacco policy.