Meeting Protocol


Community Participation Welcomed:

The Fulton Board of Education welcomes residents, staff and students to its meetings. We appreciate your interest in our schools!
One of the goals of the Board of Education is to conduct board business openly, soliciting and encouraging broad-based involvement in the decision-making processes by the public, the staff and the students. The information is presented on this webpage to promote understanding and create a partnership among the schools, the staff and the community.

Board of Education decisions affect the education of our children and the well-being of our community. The board can better represent its constituents when members of the community take the time to observe the board in action, to express opinions and to ask question. We are pleased to have you here and hope that you will join us often!

Your role here is critical:

Fulton Board of Education meetings are regularly held on the second and fourth Tuesday of each month at 7:30 p.m. in the Education Center board room. The board welcomes public participation at its business meetings - in fact, when you express your views and ask questions, you help the board to more accurately represent the interests of the entire community.

Meetings dates are listed in the school calendar and are posted in each school building, as well as being advertised in the local newspapers. Copies of the agenda, which outlines the order of business for each meeting, are available to the public at the beginning of each meeting. You will have an opportunity to speak during the "Public Forum" portion of the agenda. When speaking, please state your name and identify the organization, if any, that you represent. Because a Board Meeting is a meeting of the Board of Education in public, the Board reserves the right to limit the duration of Public Forum.  Each visitor will be allowed no more than three minutes time to address the Board of Education with his/her questions.  The Board Clerk is assigned the responsibility of timekeeper.

You may also express your concerns in a letter. Correspondence should be sent to: Fulton Education Center, c/o Fulton Board of Education, 167 South Fourth Street, Fulton, NY 13069.

How meetings are conducted:

The agenda and supporting documents are mailed to board members in advance of the meeting date to allow them time to study and review the information. During the business meeting it may appear as if some items are being voted upon with little or no discussion. However, this is not usually the case, as some items may have appeared on a previous agenda or may have been discussed at length at a special or executive meeting.

Special and executive sessions may be held in addition to regular business meetings. Special sessions are planning meetings regarding the management of the school district; the board has the opportunity to study and discuss specific topics and review items to be acted upon at future business meetings. Executive sessions are held when the board need to discuss personnel matter, labor negotiations and other matters defined as confidential by the state's open meeting law. These sessions are closed to the public.
The usual order of business at a school board meeting is as follows:

Agenda
     
I.
  Call to Order
II.
  Evacuation Procedure
III.
  Approve agenda
IV.
  Executive Session
V.
  Pledge of Allegiance
VI.
  Public forum - any district issue
VII.
  Approval of minutes of previous meeting(s)
VIII.
  President's report
IX.
  Superintendent's report
X.
  Unfinished business
XI.
  New business
XII.
  Personnel
XIII.
  Board forum
XIV.
  Public Forum - pertaining to current meeting agenda items
XV.
  Adjournment